We will talk in detail about presentation skills
well I would like you to imagine a situation have you at any point in your
school in your college or at your workplace ever faced a situation like this
where in your teacher or your boss at work has asked you to give a good assignment writing service online presentation on a particular topic in front of a group of people well what are
the feelings that you go to do you feel challenged anxious nervous or you feel
like hiding under your bed and never coming out again well if you go through
such feelings this is a video tutorial I would really urge you to watch out for
because today we are going to talk in detail about how to give a good
presentation and an effective presentation.
Well let's get started let's see what is there on
the agenda today we will talk about what is a presentation what are the steps
of a good presentation anatomy of a successful presentation and that's the crux
of our module today adding your own flavor in your presentation how to
structure your presentation and what is the checklist for a successful
presentation well this is what is in store for us today and I'm very excited to
teach you because this is one of my personal favorite topics so let's get
started well if you have to define what is a presentation what do you exactly
mean by the word presentation let's look at that well a lot of people actually
have a nightmare when it comes to giving a presentation in a room full of
people it is not an easy task I must say when I started training a couple of
years back I actually felt another breakdown because of the fact that I had to
give a presentation in front of a room of people I felt dizzy as well as
nervous and my hands started to sweat well this is a phenomena which happens
with most of the people they get a nightmare about giving a presentation you
have a fear of phobia and that is something which we will challenge today in
our datian well.
We have to define what exactly is a presentation
let's look at that it is a process of presenting the content of a topic through
an audience which is consisting of one or more people it utilizes some kind of
a visual aid it is generally a PowerPoint file containing all the slides for a
given content or a speech well it is a slide form of a PowerPoint presentation
you need to put together things on a slide in terms of a PowerPoint and place
it in front of an audience that is exactly what we mean by the term
presentation let's look at what are the steps of giving a good order an effective
presentation there are certain steps which will help us let's look at that the
fourth is a strategy secondly a good structure of a presentation presentation
skills wherein big presentation actually happens and the fourth handling
questions of the participants well friends today we are going to discuss in
detail about all of these four steps which will in turn help us to make an
effective presentation when the first step of actually giving our presentation
is formulating a strategy now whenever your teacher at school or your boss at
work has given you this entire project of making a presentation the first thing
friends you need to do is make a strategy what is expected out of you why are
you making the presentation the needs of the presentation needs to be clear so
you need to ask yourself certain questions ridges you need to know the purpose
of the communication what exactly are we trying to show to people with the help
of this presentation your communication needs to be clear.
You should know the audience and their expectations
you should tailor your presentation according to the audience well a
presentation is not about you it is about the audience completely about the
audience you need to understand what their expectations from this particular
presentation is what are their likes their dislikes what part of the society
they are coming from and what kind languages they speak when you know your
audience you will be able to completely tailor make according to their
requirement you need to be concrete specific practical and relevant meaning
your presentation should not be out of the box which has to be whatever is the
requirement you need to make your presentation around that and your
presentation needs to be brief and to the point it should not be too elaborate
and it should not be over-the-top you need to make it relevant to the audience
be clear about your objectives whether your objective of the presentation is to
motivate people to persuade people to inform them.
About something or draw the distance teach them
about something you need to be clear and rather I would say be crystal clear on
what is the purpose of your presentation and accordingly you need to make your
presentation research your topic thoroughly a presentation can be a complete
disaster if you do not have researched your topic completely you need to know
in and out about that topic because you need to be prepared completely and
thoroughly on that topic this my friends is the first step of giving a good
presentation know your strategy or formulate your strategy moving on to the
second step which is developing of flexible and a flowing structure now once
you know what is the purpose of your presentation you need to make a structure
around that particular presentation let's look at this step after knowing what
you have to say you need to organize all the material in a very structured
manner you need to research your topic get all the data but with all this data
you cannot give a presentation you need to edit.
It you need to make it very polished hence you need
to make it crystal clear don't assume that information will speak by itself you
are the presenter and you need to speak on that particular topic a presentation
will not talk by itself audience might interpret the information in different
ways everybody has a different mindset and what you are actually trying to say
to a presentation people might not understand that so it's important you need
to clear it out to the audience what you to say about that topic think on how
you can hold the attention hence today the attention span of people is hardly
anything people will look at you or rather listen to you for only two to three
minutes and then decide whether they actually want to listen to you or whether
they want to switch off mentally and physically listen to you well you need to
hold the attention of the audience and we will discuss in detail about that
later how can you justify your ideas each and every idea of your topic that you
have put down needs to be justified with a relevant factor or a figure think
from the audience point of view when you are giving a presentation gather when
you are actually structuring your presentation you need to think from an
audience point of view meaning you need to wear the audiences hat and sit there
and think whether the audience will really enjoy listening to this particular
presentation and how can you convince the audience today is very difficult to
convince people they have their own mindset about things hence it becomes
important how will you convince the people is what you need to think about.
Now there are certain pointers or headings which
will help you organize all of your structure and ideas in a particular way
providing an outline or a roadmap your presentation cannot be hey why it has to
have a particular roadmap or a particular direction that it has to follow so
widely intended and the expected benefit and the ground rules of the
presentation organize the body of the presentation in a logical manner there
has to be an opening a body and a closing of your presentation your
presentation cannot run in any direction you would want it to so it has to be
logically and structurally presented plan ways to encourage audience
participation now sense it's very easy to give a one-sided presentation wherein
you are only talking and your audience is not reacting or responding a good
presentation is one in which there is two-way communication you talk but at the
same time you make sure that your audience also is engaged and is participating
thoroughly maintain credibility.
Discuss pros and cons you need to be looked as
somebody who has an expertise on that particular topic you are talking about so
hence credibility is very important conclude on a high note per presenter it is
very important to start on a high load as well as concluding on a high note
include an overall summary and proposed action there has to be a good closing
to a presentation you cannot just give an abrupt closing so there has to be a
conclusion with also a plan of action for the audience incorporate a lot of
visual aids graphs and charts your presentation should not have only text it
has to have images it has to have a lot of graphs if you are giving a sales
presentation there needs to be charged graphics etc. and you need to also
prepare for contingencies.
They have to be a plan B also in your presentation
what if something does not go right what if there is a technical failure or
your laptop is not working or your pen drive has conked off probably the
speakers are not working there always has to be a plan B in your presentation
let's look at the third step this my friends is the most important part of your
presentation because here you are actually talking about when you are in front
of your audience your presentation skills well I would like to inform you
presentation style and personal confidence are as important as the actual
content of your presentation if you feel your presentation will talk by itself
well it will not more than your presentation or the slides on your presentation
your personal style as well as your presentation style is very very essential
and important let's look at certain ideas with regards to how do you present a
particular presentation so your presentation styles should have a lot of energy
and enthusiasm well if I stand here and talk to you in a very dull and boring
voice would you like to listen to me I do not think so there has to be an
energy and a very good enthusiasm which make the audience feel of wow factor
hence it is important there has to be a lot of attention to your body language
the way you stand in front of an audience you cannot be very projecting because
it gives a sign that you are nervous and is stand properly in front of an
audience talk to them in a proper manner do not fidget with your dress your
hair etc because it again is a sign of nervousness there has to be a proper
body posture you should not lean in any particular direction and you should
never stand with hands in your pocket or hand fold it across your chest again
it's a negative or a closed body language your voice and tone should have a lot
of modulation you should not speak in the same boring monotonous tone there has
to be a high and a low and stressing on the right words and the right tone
becomes essential and important juice you are appropriately well a presentation
becomes very dull and boring if there is no humor in it so crack some jokes
even if your jokes are dumb it doesn't matter but make people laugh in your
presentation it really helps to build rapport and connect with your audience
rather than making a one-sided speech which nobody would like to hear use
mindful or rather be mindful of your negative gestures do not bite your nails
for example while you are talking to a set of audience negative gestures can be
like scratching your hairs in front of an audience or digging your nose or
cleaning your ear in front of an audience well these are negative body
languages and people can really catch you their intellectual and emotional when
your presentation needs to have intellectual things in it as well as you need
to be emotional about it well you need to connect with your people and be
sensitive with your presentation the next step and the last step is very
essential for a good presentation because here we are talking about how do you
deal with questions which are coming from your audience ID and how you really
tackle people who might be Hydra coals well anticipate questions and prepare
the responses it's very important friends that you need to in advance think
about what are the kind of questions which the audience might ask you related
to the topic and you need to plan in a head of such we heard answers to
difficult questions well once you have jotted down your important questions
which my we asked you need to write down the relevant answers to those
questions so hence in one word prepare prepare and prepare your questions in
advance obtain additional information it is very important to have extra
information well you will never know when you might use which information hence
do a lot of research and collect a lot of information and you'll be prepared
with it use questions to strengthen your main points or rather your main
arguments ask thought-provoking questions you need to challenge your audience
you need to use them to your advantage so ask them a lot of questions or give
them thought provoking questions which makes them alert during your
presentation you don't want an audience sleeping through your presentation to
you so well keep them engaged ask a lot of open-ended questions now open-ended
questions will be in your favor because audience can really talk in detail
about such kind of questions which will give you an idea about what is there on
their mind do not digress from the topic whatever is the topic given to you do
not leave that and start talking in some other direction so remain true to your
topic commit to your topic which you have to talk about and do not die word
here and there be honest if you don't know the answer then say so now friends
today people appreciate honesty and honesty I feel is the best policy if a
question is asked by an audience and if you do not know the answer to that
question it's absolutely alright we are human beings and we are not robots we
are not supposed to know all the answers hence if you don't know a particular
answer to a question apologize and say you know what I don't know the answer to
that question but I will find that out for you last but not the least control
hijackers you might have somebody in your audience who is asking you a lot of
questions and making you divert from the topic such people are hijackers in
your presentation and you cannot let them have their way so try to control
these hijackers by making them the center of attraction and that is when they
will feel a lot demotivated and not asking too many questions well let's
understand the most important part what is the checklist for effective and a
successful presentation and I am sure friends he would want to know what are
the ingredients of a good presentation let's have a look start preparing early
don't wait to the last minute and that happens to most of us we take a lot of
leisure time and preparing the presentation till the last minute comes where
and we have to give a presentation and we are not ready so start preparing
early as much as possible think about your audience what are the expectations
and how you will connect with them be clear about the purpose of your
presentation use a very effective introduction now when you are talking about
an introduction introduce yourself in the highest regard and also you can
introduce a story or joke or a nice quotation from a good author in your
introduction you can also use storytelling for the effective introduction well
the introduction is the most important part because people actually make up their
mind whether they want to listen to you or not listen to you in your
introduction those two or three minutes are extremely important to hold on to
your audience organize your presentation in a clear and simple manner keep it
very simple and not used to meet jargon words create an effective conclusion as
important as an introduction a conclusion is also very important some
spontaneous conversational and enthusiastic nothing works well then having a
conversation with your people rather than making it very slight grooving
presentation use the method of having a casual and conversational thing with
your audience use visual aids to aid the presentation any kind of visual aids
in terms of using of PowerPoint or using graphs using some kind of a whiteboard
with a marker pen that really helps because it diverts the mind of people and
visual people are more likely to hear you better cope with stage fright as it's
normal and everyone feels stage fright so there is nothing to worry about stage
fright is absolute we normal well friend that brings us to an end or a
conclusion on presentation skills we have discussed a lot in terms of how to
give a good presentation how to be mindful of your body language what exactly
are the ingredients for a successful presentation well I hope after hearing to
this particular module you all go out there and make some effective and
beautiful presentations and really bow your audience thank you so much for
listening to us and we do hope you like this video please don't forget to share
your comments thank you once again.
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